South Tarrant Valley Parish Council
September 2020 Minutes
MINUTES OF THE ANNUAL MEETING FOLLOWED BY AN ORDINARY MEETING
OF THE PARISH COUNCIL HELD ON TUESDAY, 8th September 2020
AT THE ANNE BIDDLECOMBE HALL RECREATION GROUND, TARRANT KEYNESTON AT 7pm
Present: CCouncillors Beale, Cossins (Chaiman), Eaton, Garland, Harding, Munford, Parker, Sweetland and Thomson.
In attendance: 3 members of the public, County Councillor Brown, Clerk Mrs Huck
This meeting was held inside whilst observing social distancing and with facial coverings. The meeting voted on the lowering of a covering when speaking which was agreed with one disagreeing.
1 Apologies for absence
Apologies for absence from this meeting were received from Councillors Deketeleare and Topliss.
2 Declarations of interest not previously disclosed and to grant any dispensations as requested.
The Council noted the Declaration of Interest by the Chairman in respect of Item 11 (Hillside).
3 Minutes of the meeting held on 14th July 2020.
The minutes of the July meeting were approved and signed by the Chairman, with the following noted. ‘Cllr Beale raised awareness of the state of the path outside Simplers Joy in Tarrant Keyneston.’
Simplers Joy to read Moss Bank.
Closure of B3082 – had not occurred.
4 Report from the County Councillor
Councillor Brown reported on:
(a) Waste and Recycling collections (Agenda item 6 brought forward with agreement) – the Operations Manager for Dorset Waste Partnership (DWP) had confirmed missed collections were due to bin lorry breakdown. Cllr Brown had stated, and it was agreed, this did not meet the customer standards to which both Dorset Council and DWP aspired. In the short term
DWP have agreed to bring in additional lorries and staff to the Shaftesbury Depot to offer greater fleet resilience and to allow for earlier swaps of the lorries mid-round if required and possible. In the future if a collection is missed the next time the collection team will do the round backwards.
In the longer term, Dorset Council is going out for tender shortly to purchase new lorries to replace the ageing fleet but the delivery time is likely to be up to a year.
Cllr Munford commented there had been at least 6 missed collections since November 2019.
Cllr Brown agreed to take forward the suggestion that DWP make use of their website to post missed collection information.
(b) Dorset Council were in line for an award following the development of software enabling schools to link missed lessons with Covid 19 information.
(c) Cllr Brown had become the Lead Member for Health under the Portfolio for People – Adult Social Care and Health.
5 Planning System overhaul – consultation papers for changes to the current planning
system and for the longer term changes. (Response deadlines: 1 and 29 October)
The Council AGREED a working party review and respond to the papers where necessary. Cllrs Cossins, Beale, Eaton, Garland and Thomson volunteered to form the working party.
The possible ‘holding back’ rather than development of already acquired land by large organisations was highlighted.
6 Recycling waste collections
Minute 4 refers.
7 Open discussion of up to 30 minutes: members of the public may raise issues
(a) A member of the public queried when the village hall and recreation ground may be reopened, given the lockdown closure. Cllr Garland, as the council’s representative for the Hall and Ground, stated the field and playing area were open, with information on the gate on its use and how to gain access, adding there had been concerns over potential trespass.
The Hall, previously run by Trustees, would remain closed until a decision was made by its newly established Management Committee and the Trustees. It was emphasised all were volunteers and a commitment to opening under Covid secure guidelines required very careful consideration of available time and numbers of those willing to give their time. It was also added all regular user groups of the Hall had been contacted at the start of the lockdown with all not wanting to use the Hall.
It was AGREED an update on this would be an agenda item for the next meeting.
(b) It was believed the potential loud music noise nuisance referred to in the July minutes had subsided but had now resumed. A potential solution involved the use of the Hall and the Management Committee were due to decide on this by the end of September.
(c) Bonfires continued pose difficulties for some residents. Last year the Council had published advice in the Tarrant Times. AGREED this would also be on the next meeting agenda.
(The members of the public left at this point in the meeting.)
8 Presentation of financial statement for July-August 2020
The Clerk had previously emailed the financial statement showing full details of income and expenditure in July and August set against budget. The Clerk highlighted the payment of the DAPTC subscription had been authorised via Minute 17 of the July minutes (pg 0270.)
RESOLVED the July-August statement be approved and signed.
9 Approval of cheques for payment as per schedule
RESOLVED the cheques shown on the July \ August statement and shown below be approved and signed.
699 K. Huck At agreed rate
700 HMRC £60.00
701 DAPTC £168.35
702 K. Huck £25.20
10 Planning Consultation 2/2020/0930/HOUSE – Heron Mead, Valley Road, Tarrant Keyneston DT11 9JE
11 Development – Hillside, Tarrant Keyneston
The Clerk had contacted Dorset Council Planning who confirmed site visits were not being undertaken by officers though this would be reviewed on an individual case approach. As such the opportunity for councillors to meet with the landowner was not yet available, though it was highlighted the owner considered the extension to be within permitted development.
AGREED this remain an ongoing agenda item as required.
Discussion took place around the Valley Road through Tarrant Keyneston and in particular the S bend, with traffic believed to be connected to increased internet shopping delivery and recreational cycling. It was noted pedestrians walking had also increased. It was AGREED the Clerk would revisit the potential use of Speed Indicator Devices and ‘village white gates and report back to the next meeting.
Cllr Brown reported Sixpenny Handley had established a Community Speedwatch and would send the contact for this to the Clerk.
Reported the signage for the footpath adjacent to the Tarrant Keyneston War Memorial required attention. The Chairman AGREED to investigate this.
14 Fingerpost directional signs – (a) refurbishment of the signs at Tarrant Rushton village junction and Ashley Wood Golf Course corner, (b) Tarrant Keyneston Mill sign roundel
(a) Cllr Harding confirmed the current cost for the two signs would be £850. However, theTarrant Rushton sign had lettering on one side and to have it on both sides would add a further £250.
It was also noted there could be an unforeseen council expenditure of £190 due to the post for the Ashley Wood sign being demolished by a car accident. The Clerk was asked to contact Dorset Council to see if they could recover this cost from any accident insurance claim. It was also noted there was a possible change over the placing of information on the Ashley Wood sign which Cllr Harding would report back on.
(b) It was noted the Tarrant Keyneston Mill sign roundel had gone missing, presumed stolen and its replacement plus added security to cost £320. It was AGREED the Clerk write to Parterre
Fragrances at Tarrant Keyneston Mill to ask if a contribution might be possible and AGREED a decision on the roundel be deferred until a reply was received.
15 Tarrant Keyneston Noticeboard – refurbishment
The Council thanked Cllr Harding for arranging the refurbishment of the noticeboard during lockdown and so ahead of events restarting.
16 Keyneston Village Hall and Play Area – (a) management, (b) availability update
Minute 7(a) of these minutes refers.
Cllr Eaton reported on the future running costs ahead of the 2021\22 budget setting, with 2 pads needing replacement ahead of 2023 at a cost of £28 each and the battery needing replacement in 2021 (£136 + VAT).
18 Council website – to report on (a) accessibility compliance and (b) future development
(a) The Clerk reported compliance would be attained due to the support of ICL Web Design, developers and managers of the Council’s website. Their revision time and work had been provided free of charge and the Council expressed their thanks for this.
(b) The Clerk also reported a willingness of ICL Web Design to be involved in the possible development of a village website which the Council would be part of. It was AGREED this be an agenda item for the January 2022 meeting.
19 Potential health related project in partnership with Whitecliff PPG – the Tarrant Rushton Initiative (Cycling)
There was no further development \ update on this.
The issue of the Digital Agenda, or availability of help for all to access IT, had been promoted by DAPTC. It was AGREED this be an agenda for the November meeting.
21 River Tarrant
It was noted though there had been less retraction, the levels were still low \ dry.
The Clerk reported all correspondence had been forwarded to councillors. It was AGREED the letter from the Dorset Race Equality Council received July 2020 be an item on the January 2021 agenda.
23 Items for the next agenda
Use of Tarrant Keyneston Village Hall
Potential noise nuisance
Planning consultation working party concerns \ Housing Survey \ Neighbourhood Plan
Valley Road speeding and traffic
(January meeting items: Village website; Dorset Race Equality Council.)
24 Date of next meeting.
This is currently set for 10th November 2020.